Workday HRIS Integration

The Workday HRIS integration allows you to sync HRIS data between Workday and your application through Kombo’s unified API. The tool slug for this connector is workday.

Guides and Resources

Connection Setup Guide

Step-by-step instructions to connect your Workday account to Kombo.

How to set up Custom Fields

Additional documentation and guides for Workday.

Supported Features & Coverage

Models
Actions
Features
Create Employee with Form

Legal Entities

Field	Notes
id
remote_id
changed_at
remote_deleted_at
name

Work Locations

Field	Notes
id
remote_id
changed_at
remote_deleted_at
name
address
type
remote_data

Employees

Field	Notes
id
remote_id
changed_at
remote_deleted_at
employee_number
first_name
last_name
nationality
display_full_name
job_title
work_email
personal_email
mobile_phone_number
ssn
gender
ethnicity
marital_status
employment_status
employment_type
weekly_hours
work_location_id
legal_entity_id
manager_id
home_address
bank_accounts
date_of_birth
start_date
termination_date
custom_fields
integration_fields
remote_data

Absence Types

Field	Notes
id
remote_id
changed_at
remote_deleted_at
name
half_days_supported
remote_data

Absences

Some time off entries might not have a time off type associated with them because Workday is not exposing information about the time off types.

Field	Notes
id
remote_id
changed_at
remote_deleted_at
employee_id
start_date
end_date
start_time
amount
unit
status
employee_note
type_id
remote_data

Employments

Field	Notes
id
remote_id
changed_at
remote_deleted_at
employee_id
job_title
pay_rate
pay_period
pay_frequency
employment_type
pay_currency
effective_date
remote_data
custom_fields
integration_fields

Groups

Field	Notes
id
remote_id
changed_at
remote_deleted_at
name
type
parent_id
remote_data

Time Off Balances

Field	Notes
id
remote_id
changed_at
remote_deleted_at
employee_id
type_id
balance
balance_unit
remote_data

Timesheets

Time blocks are synced from Workday Time Tracking API Open clock-in timesheets (ended_at is null) are deleted once Workday converts them into a full time block.

Field	Notes
id
remote_id
changed_at
remote_deleted_at
employee_id
started_at
ended_at
timezone
payable_hours
approval_status
comment
custom_fields
integration_fields
remote_data

Employee Document Categories

Field	Notes
id
remote_id
changed_at
remote_deleted_at
name

Performance Review Cycles

Field	Notes
id
remote_id
changed_at
remote_deleted_at
name
review_period_start_date
remote_data

Performance Reviews

Field	Notes
id
remote_id
changed_at
remote_deleted_at
review_cycle_id
reviewee_id
reviewer_id
type
summary_comment
summary_rating
remote_data

Staffing entities

Field	Notes
id
remote_id
changed_at
remote_deleted_at
name
model_type
description
status
employment_types
number_of_openings
parent_id
custom_fields
integration_fields
remote_data

Skills

Field	Notes
id
remote_id
changed_at
remote_deleted_at
name
remote_data

Employee Skill Proficiency Ratings

Field	Notes
id
remote_id
changed_at
remote_deleted_at
employee_id
skill_id
proficiency
rating_source
rating_provider_id
remote_data

Employee <> Group

Field	Notes
employee_id
team_id
id
changed_at
remote_deleted_at

Staffing Entity <> Location

Field	Notes
staffing_entity_id
location_id
id
changed_at
remote_deleted_at

Staffing Entity <> Legal Entity

Field	Notes
staffing_entity_id
legal_entity_id
id
changed_at
remote_deleted_at

Staffing entity <> Group

Field	Notes
staffing_entity_id
group_id
id
changed_at
remote_deleted_at

Staffing entity <> Skill

Field	Notes
expected_proficiency
staffing_entity_id
skill_id
id
changed_at
remote_deleted_at

Create employee

Input Field	Notes
first_name
last_name
work_email
home_address.street_1
home_address.street_2
home_address.city
home_address.state
home_address.zip_code
home_address.country
mobile_phone_number
nationality

Create employee (v2)

For detailed information about creating employees with form, please see the Create Employee with Form tab above.

Input Field	Notes
staffing_entity_id
properties

Add document to employee

Input Field	Notes
employee_id
category_id
document.name
document.content_type
document.data_url
document.data

Upsert employee skill proficiency rating

Workday rounds skill proficiency ratings up to one decimal place (e.g. 3.44 → 3.5).

Input Field	Notes
employee_id
skill_id
rating.proficiency

Upsert staffing entity skill expectation

Workday only accepts integer values for expected proficiency. Updating a Workday job modifies its shared job profile and may also affect other jobs or positions linked to that profile. Writes replace the job profile’s complete skill set. Run writes targeting the same profile sequentially to avoid lost updates.

Input Field	Notes
staffing_entity_id
skill_id
expected_proficiency

Feature	Notes
API Passthrough
Additional Scopes
Scope Testing
Per Model Tests
Per Field Tests
Custom Field Explorer
Employees
Employments
Connection Guide
Prerequisites
Create credentials
Group Types
DEPARTMENT
COST_CENTER

Some optional form fields are referencing the following data models:

Employees
Groups
Locations

Consider enabling these in your scope configuration.

object

required

Personal Data

Show properties

single_select

required

Country
The Country that the name is in reference to.

text

required

First Name
The first name of the employee
Unified field: first_name

text

required

Last Name
The last name of the employee
Unified field: last_name

object

required

Contact Data

Show properties

object

Address Data

Show properties

single_select

required

Country of the Address

single_select

Country Region
The region of the country, you can only set this for certain countries.

date

Last Modified
The moment when the address was last modified.

text

required

Address Line 1
Unified field: home_address.street_1

text

Address Line 2
Unified field: home_address.street_2

text

required

City
Unified field: home_address.city

text

required

Postal Code
Unified field: home_address.zip_code

text

Region
Unified field: home_address.state

object

Phone Data

Show properties

text

Phone Number
Unified field: mobile_phone_number

text

International Phone Code
The international phone code of the phone number.

single_select

Phone Device Type

object

required

Email Address Data

Show properties

text

required

Private Email
The private email address of the employee
Unified field: private_email

text

Email Comment

object

Recruiting Data

Show properties

date

The date the applicant was created.

text

Comments about the applicant.

single_select

Applicant Source

single_select

Referred by Worker
References /v1/hris/employees?remote_model=employee

text

Universal ID

object

Post Hire Data

Show properties

checkbox

required

Is Contingent Worker
If enabled, the employee will be hired as a contingent worker.

single_select

required

Position Reference
References /v1/hris/staffing-entities?model_types=POSITION&statuses=OPEN_LIMITED%2COPEN_UNLIMITED

single_select

Supervisory Organization
References /v1/hris/groups?types=DEPARTMENT

date

required

Hire / Contract Start Date

object

Hire Employee Event Data

Show properties

single_select

required

Employee Type
The employee type for the hire (e.g. Regular, Fixed Term). Defaults to the type defined on the position.

date

Employment End Date
Required for fixed term employee types. Must be after the hire date.

object

Contingent Worker Event Data
Details for the contingent worker contract event. Required when hiring as a contingent worker.

Show properties

single_select

required

Contingent Worker Type

single_select

Job Profile
The Job Profile for the filled position. This is required if there is no job profile on the position.

single_select

required

Location
The Location for the filled position.
References /v1/hris/locations?remote_model=location

single_select

required

Position Time Type
The time type for the position (e.g., part time or full time).

object

Contract Details
Contingent worker contract details. If omitted, Workday keeps the existing contract details.

Show properties

number

Contract Pay Rate
The pay rate for the position.

single_select

Currency
The preferred currency for the contract pay rate.

single_select

Frequency
The frequency with which the worker is paid. If Create Purchase Order is set, this must have an hourly behavior.

Integration Variants

Current connector: Choose this variant if you want to use the Workday SOAP API for comprehensive HRIS data access For Workday, we also offer the following other connector variants:

Workday Custom Reports

Choose this variant if you want to use Workday Custom Reports API. Requires custom report setup in Workday

Workday ATS

Workday for the ATS category

Workday Assessment

Workday for the Assessment category

Workday LMS

Workday for the LMS category

Multiple variants can be used within your Kombo environment at the same time.

General

Features

Guides

HRIS API Reference

Payroll API Reference

General API Reference

DATEV

Workday HRIS Integration

Guides and Resources

Connection Setup Guide

How to set up Custom Fields

Supported Features & Coverage

Integration Variants

Workday Custom Reports

Workday ATS

Workday Assessment

Workday LMS

​Guides and Resources

Connection Setup Guide

How to set up Custom Fields

​Supported Features & Coverage

​Integration Variants

Workday Custom Reports

Workday ATS

Workday Assessment

Workday LMS

Guides and Resources

Supported Features & Coverage

Integration Variants